Local service guide
Salt Lake City office relocation and setup
Arrange office relocation in Salt Lake City by hiring movers against a written inventory, confirming loading access at both addresses and assigning furniture setup and IT reconnection to named people. Before committing to a move date, separate furniture handling from construction: the city requires permits for electrical, plumbing and HVAC changes and reviews commercial fit-out work through its permitting process. Ask your contractor and building manager to confirm the destination’s readiness before you book the crew. [3] [4]
Specify what the mover must deliver
Give bidders an inventory of desks, chairs, filing cabinets, conference furniture and equipment. Add photographs and identify anything that needs dismantling. Include both addresses, floor levels, stairs, elevator dimensions and the path between the truck and the office. Ask the mover to visit or review access before finalizing the scope.
Define setup in concrete terms: dismantle desks, protect components, transport them, reassemble them and place them according to your floor plan. Ask whether the crew will empty cartons, remove packing materials and return for adjustments. Assign an IT contact to disconnect equipment, track cables and test the network. Ask bidders to state which of these tasks their furniture-moving quote includes.
Compare written quotes and responsibilities
Request itemized charges for packing, transport, assembly, storage and any separate equipment handling. For an hourly proposal, ask about crew size, minimum hours, travel charges and waiting time. For a fixed proposal, ask which changes trigger an extra charge and who can authorize it. Give bidders the same information so you can compare their offers.
Ask for insurance documentation and written terms for damaged furniture or equipment. Have your building manager check any insurance requirements before you sign. Record the claim contact, documentation requirements and reporting deadline from the mover’s contract. Name one person at your business who can approve changes and sign the delivery inventory.
Confirm loading access before booking
Ask both building managers to approve the loading location, freight-elevator reservation, permitted moving hours and floor protection. Walk the route with the mover and identify doors or turns that need measurement. Put the approved arrangements in the job scope, including who opens the building and who handles an access problem on move day.
Salt Lake City requires a parking meter permit when work in the public right-of-way makes parking unavailable. In areas with open parking, the city also requires a traffic control permit. Ask the permit applicant to confirm with Transportation whether that condition applies to your proposed loading location and which applications to submit. [1]
Applicants must provide meter numbers and submit at least 24 business hours before the requested date. The city rejects same-day requests and will not process requests received after 4 p.m. the preceding business day. Assign the application to a named person and confirm the approved location with the crew. [1]
For a container on the street or shoulder, check the city’s moving-container requirements before ordering delivery. The city requires a public way permit, traffic control for shoulder placement and a parking permit in restricted parking areas. It also requires four lighted Type 1 barricades, one at each corner, and does not supply them. Ask the container company who obtains approvals and supplies the barricades. [2]
Coordinate office alterations with the move
Send your proposed layout to the landlord and contractor before scheduling delivery. Salt Lake City identifies wall and layout alterations as work that usually needs a permit, and requires permits for electrical, plumbing and HVAC installation or changes. Its FAQ lists movable cases, counters and partitions no higher than five feet among exemptions. Ask Building Services how those exemptions apply to your proposed setup. [3]
For permitted commercial work, confirm who obtains permits and arranges inspections. The city identifies contractors as responsible for permits and inspections when they undertake the work. Its permitting process can include separate electrical, plumbing, mechanical, fire-alarm and fire-suppression permits. Ask for the relevant permit status before setting a furniture-delivery date. [3] [4]
The city aims to provide commercial first-review comments within 30 days after accepting a submission into the review queue. Staff first require pre-screening acceptance and payment of the plan-review fee. Corrections, permit issuance and inspections follow separate steps. Ask your contractor to identify the remaining approvals and confirm any applicable occupancy documentation before you commit to reopening. [4]
Prepare for handover and reopening
Label furniture and cartons by destination room or workstation. Keep an inventory of equipment identifiers and assign custody of sensitive records. Ask your IT contact to verify backups and agree on the order for disconnecting and reconnecting equipment. Keep the floor plan available to the crew leader.
Before releasing the crew, compare delivered items with your inventory, photograph damage and check the agreed assembly tasks. Test internet access, phones and shared printers with your IT contact. Record unfinished work, its owner and the agreed return date. Give employees a reopening instruction that reflects what you have checked.
Published Salt Lake City plan-review guidance
Local details that affect your job
Confirm the permits for your exact loading spaces
Salt Lake City Transportation requires meter numbers and limits permits to the property face or job area. In areas with open parking, it also requires a traffic control permit. It accepts no same-day applications. Identify the exact spaces and assign someone to submit the application at least 24 business hours ahead. Ask the applicant to contact Transportation at 801-535-6630 to confirm whether the open-parking condition applies to the proposed loading location. [1]
Street containers require barricade arrangements
The city requires four lighted Type 1 barricades around a moving container and does not provide them. Restricted parking areas include metered spaces, two-hour zones and residential permit areas. Before selecting container delivery, confirm placement with Transportation and ask the supplier to name who handles permits, barricades and removal. [2]
Commercial review starts after acceptance
Uploading drawings does not place a project in Salt Lake City’s review queue. Staff must accept the project through pre-screening, and the applicant must pay the plan-review fee. Ask your contractor for the acceptance date and outstanding corrections before committing to a move that depends on tenant improvements. [4]
Choose the scope that matches your office
| Your situation | Arrange | Confirm before booking |
|---|---|---|
| Furniture transfer into a prepared office | Mover with a written assembly and placement scope | Inventory, floor plan, access and insurance documentation |
| Truck loading will make public parking unavailable | Mover plus a named parking-permit applicant; a traffic control permit is also required in areas with open parking | Meter numbers and at least 24 business hours’ advance application; ask the applicant to confirm with Transportation whether the open-parking requirement applies to the proposed loading location |
| Moving container will occupy the street or shoulder | Container supplier plus a named permit and barricade coordinator | Public way permit, applicable traffic-control and parking permits, and four lighted Type 1 barricades |
| Destination needs wall or building-system changes | Contractor for the permitted work, coordinated with movers | Permit requirements, review status, inspections and destination readiness |
| Business depends on equipment reconnection | Mover and a separate named IT contact | Equipment custody, backups, reconnection scope and acceptance tests |
Your hiring checklist
- Send every bidder the same inventory, photographs and destination floor plan.
- Confirm loading locations, elevators, moving hours and building insurance requirements.
- Assign a curb-access applicant to confirm applicable parking and traffic-control permits with Transportation, including the open-parking condition.
- For container delivery, assign someone to confirm placement approvals and arrange barricades with the supplier.
- Separate transport and furniture assembly from construction and IT tasks.
- Agree on extra-charge approval, waiting-time terms and damage reporting.
- Label equipment and cartons, verify backups and assign custody of sensitive records.
- Check delivery, assembly and IT operation before announcing reopening.
Frequently Asked Questions
Can I reserve metered spaces on moving day?
Salt Lake City does not accept same-day parking meter permit requests. Apply at least 24 business hours in advance and provide meter numbers. The city will not process requests received after 4 p.m. the business day before the requested date. In areas with open parking, it also requires a traffic control permit; ask Transportation whether that condition applies to your loading location. [1]
Can I place a moving container outside the office?
Check the placement before ordering it. For public-right-of-way placement, the city specifies a public way permit, traffic control on the shoulder, parking permits in restricted areas and four lighted Type 1 barricades. Ask the supplier to confirm responsibility for each applicable requirement. [2]
Does furniture setup require a construction permit?
Describe the proposed work to Building Services. Its FAQ exempts movable cases, counters and partitions no higher than five feet, but identifies wall or layout alterations and building-system changes as permit matters. Ask staff to confirm the requirements if your setup includes electrical work or a broader tenant remodel. [3]
How should I compare office-moving prices?
Ask for quotes against the same inventory and access arrangements. Compare packing, transport, assembly, storage, waiting time and extra-charge terms. Request a separate description of IT work. Use the written scope to decide which offer covers your needs.
Sources and scope
This guide combines the sources below with practical planning guidance. Figures apply to the stated geography and period; request a written quote for your property.