Local service guide
Office Relocation and Setup in Irving, TX
Arrange Office Relocation and Setup in Irving by defining who will pack, transport, assemble furniture and reconnect equipment before you accept a quote. Confirm occupancy approval with the city and reserve building access with your landlord before committing to staff arrival. Irving requires a certificate of occupancy for commercial space occupied by a tenant, including moves that involve no remodel. [1]
Define the move before comparing quotes
Prepare one inventory for bidders: desks, chairs, storage cabinets, boxed files, monitors, printers and equipment needing special handling. Include dimensions for large pieces and identify furniture that needs disassembly. Give each bidder the same destination floor plan, with room names and workstation labels.
Separate packing, transport, furniture assembly and technology work in the written scope. Ask whether the crew will reconnect monitors and peripherals, install equipment, or leave devices boxed for your IT contact. Assign responsibility for confidential files and decide who will carry backups, access credentials and essential records.
Request a walkthrough or video survey of both premises. Ask the estimator to record stairs, elevator dimensions, loading locations and the distance between the truck and suite. Obtain written answers about crew size, truck runs, packing materials, waiting charges, storage, overtime and cancellation terms. Request a process for approving extra work before the crew starts it.
Confirm occupancy and construction readiness
Irving requires a certificate of occupancy for any commercial space a tenant will occupy. The city also requires building-alteration applications for general remodels and finish-outs, and lists separate electrical, mechanical, plumbing and sign permits. Describe your proposed setup to Inspections so staff can identify the applications needed for your suite. [1]
Keep construction and moving responsibilities distinct in your agreements. Ask the landlord who will obtain approvals, complete outstanding work and arrange inspections. Before scheduling delivery, confirm whether you may bring furniture into the suite and when employees may begin working there.
The city uses its MGO permit portal for applications, payments, correspondence, approved plans and inspection scheduling. For online inspections, Irving sets a 6 a.m. cutoff on the requested business day; after that cutoff, the next business day is the earliest scheduling option. Treat that as a scheduling rule rather than a promise of project approval. [1]
Check the transport contractor and building access
Ask the bidder to identify the carrier that will transport your property, including any subcontractor. TxDMV explains that a USDOT number identifies a carrier but does not provide operating authority. Its guidance distinguishes Texas intrastate authority from federal interstate authority. Ask the carrier to explain which requirements cover your commercial shipment and route. [4]
TxDMV publishes carrier insurance-filing information through Truck Stop. Use that information when screening the proposed carrier, then ask for the coverage terms relevant to your office property. TxDMV discusses household-goods cargo filings as a separate category; ask how the contractor covers commercial furniture and equipment rather than assuming residential moving protections apply. [4]
Ask both property managers about freight-elevator reservations, loading-dock access, truck parking, floor protection, insurance certificates and permitted work hours. Confirm these arrangements in writing. Give the crew leader an access contact at each building and an alternative plan if the reserved elevator or loading area is unavailable.
Budget for setup and test before reopening
Keep the mover's quote separate from city charges, utility deposits, internet installation and construction work. Compare itemized quotes for your actual inventory, access conditions and setup work. Ask each bidder to identify exclusions and explain how you will approve additional charges.
Irving lists a $105 certificate-of-occupancy fee for all other occupancy types, separate from its restaurant, auto-related and daycare categories. Its finish-out fee category includes a certificate of occupancy if required. Ask Inspections which category applies and whether your project already includes the occupancy charge before adding it to your budget. [3]
Confirm whether the landlord supplies water or you need your own city account. Irving accepts new commercial utility applications online or at City Hall and asks applicants to allow one to three business days for processing. The city requires identification, a deed or lease agreement, and the applicable deposit. [2]
Before employees begin work at the new office, have your IT contact test internet access, phones, shared printers and required business systems. Walk the suite with the crew leader, check furniture placement and record damage or missing items. Keep a written list of unfinished tasks with an owner and agreed completion date.
Irving utility activation fees by requested timing
Local details that affect your job
Resolve occupancy questions with Irving Inspections
Contact Inspections at 972-721-2371 or visit the second floor of City Hall, 825 W. Irving Blvd., during its listed weekday hours of 8 a.m. to 5 p.m. Give staff the suite address, intended business use and proposed alterations. Confirm the occupancy process before treating a furniture-only move as ready for staff. [1]
Prepare utility documents before requesting activation
For an online new utility application, Irving asks for the first and last pages of the deed or lease and the front of the applicant's identification. Same-day service requires submission and payment of applicable deposits and fees by 2:30 p.m.; the city also asks applicants to contact the office after submission. Avoid making truck arrival depend on an unconfirmed same-day request. [2]
Choose the scope your move needs
| Your situation | Scope to request | Next step |
|---|---|---|
| Furniture and boxed files | Transport, placement and specified assembly | Confirm commercial tenant occupancy requirements with Irving. |
| Workstations and shared technology | Moving crew plus an assigned IT contact | Agree who disconnects, reconnects and tests each system. |
| Remodel or finish-out | Construction coordination plus the move | Review Irving's building-alteration and trade-permit categories. |
| New city utility account | Utility activation alongside move planning | Submit documents and allow one to three business days for processing. |
| Transport across state lines | Carrier with authority applicable to the route and shipment | Ask the carrier to explain interstate authority; a USDOT number alone is insufficient. |
Your hiring checklist
- Send each bidder the same inventory, floor plan and list of packing and assembly tasks.
- Confirm occupancy readiness and assign responsibility for permits and inspections.
- Reserve loading access and elevators with both property managers.
- Identify the transporting carrier and request applicable authority and insurance information.
- Confirm utility account responsibility and internet installation arrangements.
- Label equipment by destination and assign a contact for IT shutdown and testing.
- Approve the process for extra charges and document unfinished work at handover.
Frequently Asked Questions
Does moving furniture into an office require occupancy approval?
Irving states that commercial space occupied by a tenant requires a certificate of occupancy. Confirm the process for your address with Inspections even if you plan no construction. [1]
What should an office setup quote include?
Ask for packing, transport, disassembly, assembly and placement as separate scope items. Specify technology tasks, debris removal and the handover inspection. Request written exclusions and an approval process for additional charges.
How much should I allow for a commercial water deposit?
Ask Water Utilities for the deposit for your account. Irving's schedule says that, where the site has account history, the deposit should equal twice the average water bill, with a $150 commercial minimum. New commercial meter deposits depend on meter size and use, so a single office-building figure would not fit every tenant. [3]
Can I arrange water activation on moving day?
Irving offers a same-day service category, with a 2:30 p.m. submission and payment cutoff and a request to contact the office afterward. The city also lists one to three business days for processing. Confirm activation before relying on it for your move. [2]
Sources and scope
This guide combines the sources below with practical planning guidance. Figures apply to the stated geography and period; request a written quote for your property.