Office Relocation in Boise: Moving and Setup

Choose the scope before choosing the mover

Decide whether you need transport, packing and furniture assembly, or a coordinated move that includes an IT handoff. For a few desks, compare a limited transport quote with handling some packing yourself. For shared workstations, confidential files or equipment you cannot replace during the move, ask bidders to explain how they will label, protect and account for those items.

Give each bidder the same inventory: desks, chairs, cabinets, boxed files, monitors, printers and any equipment needing special handling. Include photos of large pieces and dimensions where door clearance could matter. Mark items for disposal, storage or delivery to another location so the mover does not include them in the wrong truck load.

Ask for a written division of responsibilities. Name who disconnects equipment, packs screens, dismantles furniture, reconnects workstations and removes packing materials. Request evidence of insurance and an explanation of damage coverage, exclusions and the claim process. Ask who will supervise the crew and whether the provider plans to use subcontractors.

Compare the full job cost

Request an itemized quote after the mover reviews both locations. Ask the bidder to state its pricing method, crew and truck allocation, minimum charge, packing materials, assembly work and any storage. Have the bidder explain how it handles overtime, waiting for access, additional truck runs and changes to the inventory.

Budget destination expenses beside the moving quote. ParkBOI's published standard monthly parking rates for the garages shown in the chart range from $135 to $195, and it lists a $20 setup fee for all monthly passes. Those charges belong in your occupancy budget; they do not establish the cost of moving your office. [2]

Choose a bid by checking whether the provider has covered your actual scope. If one quote omits packing, desk assembly or the final delivery room, ask for a revision before comparing totals. Set a process for approving additional work, including who can authorize it and how the mover will document the charge.

Confirm access and electricity before the move

Ask both property managers to confirm loading access, elevator reservations, permitted work hours, floor protection and insurance documents. Walk the route from the truck to the office with the mover. Confirm vehicle clearance and a fallback unloading arrangement. Treat employee parking and permission to unload a moving truck as separate questions.

Check who controls electricity at each premises before submitting a utility request. Idaho Power says that, for a meter already connected to its service, it transfers service into your name within three business days of the requested date without interrupting service. For a disconnected meter, it says it connects on the requested date unless otherwise noted. Confirm your meter's status and arrangements before scheduling IT testing. [1]

Arrange the old office's stop date around your final server shutdown, cleaning and inspection. Idaho Power says disconnection may occur as early as 8 a.m. on the requested day. If the landlord manages the account, coordinate with the landlord instead of assuming that your company must submit a stop request. [1]

Protect the IT handoff and reopening

Assign one IT contact to approve shutdown and restart. Back up business data before packing, label equipment by destination workstation and photograph cable connections. Keep credentials and confidential records under your company's control. Ask the mover to state whether it will carry equipment only or also provide technical setup, and identify who accepts the finished work.

Use a destination floor plan to place desks and boxes. Prioritize reception, essential workstations and shared equipment according to your reopening needs. Test internet access, calls, printing and the applications your staff need. Record missing items, damage and failed tests before signing off on completion.

For a summer move, discuss protected staging and loading times with the crew. NWS Boise reported 22 days with highs of at least 90°F in August 2026. That observation supports asking about heat precautions, but it does not predict conditions on your move date. Check the forecast as the date approaches. [3]

Downtown Boise standard monthly parking rates

Choose arrangements that fit your office

Your hiring checklist

1. Send bidders one inventory, photos and a destination floor plan.
2. Confirm loading arrangements and elevator reservations at both buildings.
3. Request written packing, assembly, equipment-handling and cleanup responsibilities.
4. Review insurance evidence, damage coverage and procedures for extra charges.
5. Coordinate electricity dates with the account holders and your IT lead.
6. Assign responsibility for backups, equipment labels and confidential records.
7. Confirm employee parking arrangements before announcing the return-to-office date.
8. Test essential systems and document damage or missing items before signoff.

Frequently Asked Questions

How much should I budget for the office move?

Get a written quote based on your inventory and access at both premises. Ask for transport, packing, assembly, storage and additional-charge terms as separate items. The supplied sources do not establish a Boise office-moving price range. Budget parking and utility charges beside the mover's quote rather than treating them as included.

Can I stop electricity on moving day?

Choose a later stop date if you still need power for packing, equipment shutdown or inspection. Idaho Power says it may disconnect service as early as 8 a.m. on the requested day. Confirm who holds the account before making changes. [1]

Can employees share downtown parking passes?

ParkBOI offers shared monthly accounts for businesses. Multiple people can share a limited number of passes, with hourly overage fees if usage exceeds the purchased number. Check availability and the expected number of simultaneous parkers before selecting an account. [2]

Does setup include getting computers and phones working?

Define that in the contract. Ask the mover to identify the technical work it accepts and name your IT contact for the remaining tasks. Write an acceptance list covering internet access, calls, printing and essential applications, then assign someone to verify each item before reopening.