Local service guide
Allentown office relocation and setup
Arrange office relocation in Allentown by having commercial movers inspect both premises and quote your inventory, loading arrangements, furniture setup and IT handoff in writing. Confirm destination occupancy requirements with the landlord and City before committing to a reopening date. Resolve truck access before booking: Allentown requires commercial occupancy approval and prohibits double parking. [3] [5]
Get written quotes for the complete scope
Prepare a room-by-room inventory with workstation counts, furniture dimensions, boxed files and equipment. Send photographs of stairs, doorways, elevators and the route between the truck and office. Have each bidder inspect both addresses and describe its crew, truck arrangements and working hours.
Get written quotes for your inventory, access conditions and setup tasks. Request separate prices for packing, transport, disassembly, assembly, storage and waste removal. Require bidders to explain waiting charges, extra trips and inventory changes so you can compare the proposed work alongside the total price.
Request insurance documents for the proposed commercial work and a written damage-claim procedure. Review exclusions for electronics and items you pack with the provider. Give the landlord the documents it needs, and name one person who can approve additional work before the crew incurs extra charges.
Resolve loading access before choosing the time
Walk the loading route with the building manager and mover. Agree on dock access, elevator reservations, door protection and a fallback location. Contact the Allentown Parking Authority about temporary signs or loading arrangements for the exact address, and confirm the applicable process before relying on a curb space. [1] [2]
Allentown prohibits double parking and parking in traffic lanes. The City also prohibits parking within 15 feet of a fire hydrant and leaving a street trailer without an attached means of mechanical traction. Require the mover to describe a compliant truck-staging plan before arrival. [5]
Check the meter zone and PPL event schedule when considering an evening or Sunday move. APA enforces Core PPL Event Area meters Monday through Saturday from 8:00 a.m. to 9:00 p.m.; other metered areas run from 8:00 a.m. to 6:00 p.m. Sunday meter enforcement in the PPL Center Area begins two hours before an event. APA enforces general parking rules around the clock. [1]
Confirm premises readiness before delivery
Request the destination's certificate of occupancy from the landlord and confirm your intended office use with the Bureau of Building Standards and Safety. The municipal code requires a certificate before commercial use or occupancy and addresses changes of use or occupancy, including ownership or address changes. Have the Bureau identify the application that applies to your premises. [3]
Describe proposed partitions, electrical work, telecommunications installation and other alterations before authorizing setup. Allentown's fee schedule covers commercial alterations and building systems and lists electrician and telecommunications installer license categories. Confirm the permits and credentials for your scope with the City, then separate those tasks from furniture assembly in the quote. [3]
Assign responsibility for applications, inspections and landlord consent in writing. Have the mover identify any subcontracted installation work. Keep the reopening date conditional on the approvals the City identifies and the completion of your equipment checks.
Assign the IT handoff and acceptance test
Choose an IT lead to approve shutdown, packing and reconnection. Label equipment and cables by destination desk, photograph connections and back up business data before disconnecting equipment. Require the mover to explain its handling plan for computers, printers and servers, with a named person responsible for each handoff.
Agree on a shutdown window and reopening test. At the new office, have your IT lead check internet access, business applications, phones, printing and access controls before staff return. Give the mover and IT provider a contact list and assign one business owner to accept the completed setup.
Budget staff parking and arrange the clearout
Compare the chart's facilities with the new office's address and confirm availability and vehicle suitability with APA. Individual applicants must use the online Patron Portal and wait for approval confirmation. Corporate or fleet parkers must work through their organization's fleet manager. [2]
Confirm each building's collection arrangements before leaving discarded furniture or packing waste. Allentown excludes commercial facilities whose weekly waste exceeds ten thirty-gallon containers from City collection, as well as specified business types. Eligible entities may place one bulk item out on their second designated collection night. Agree on additional disposal with the responsible collector before the clearout. [4]
Separate discarded computers, monitors and peripherals from ordinary trash. Allentown requires covered devices and their components to go through an electronics collection program. Have your IT lead remove business data and record the equipment you release to the recycler. [4]
Selected Allentown monthly staff-parking permit rates
Local details that affect your job
Hamilton Street meters affect evening scheduling
APA defines the Core PPL Event Area along Hamilton Street from 4th to 12th Streets and the unit blocks north and south between 5th and 11th Streets, from Linden to Walnut. Meters there cost $2 per hour unless otherwise posted, with Monday-through-Saturday enforcement ending at 9:00 p.m. Check the meter and posted signs at the proposed loading location before choosing your move time. [1]
Monthly permits require approval and plate accuracy
APA treats a monthly permit as invalid until the applicant receives approval confirmation. Permits apply to the registered license plate and are non-transferable, non-refundable and not prorated. Arrange approval and correct plate information before directing employees to a facility, and account for a full monthly charge when selecting the start date. [2]
Private waste collection changes clearout staging
Allentown requires an on-property container area outside the public right-of-way for private collection. Private collectors cannot collect waste set at the curb without written approval from the Bureau of Recycling and Solid Waste. Agree with the landlord where the crew should stage discarded furnishings and packing waste, then arrange an authorized collector. [4]
Match the quote to your office move
| Your situation | Request in the quote | Resolve before booking |
|---|---|---|
| Furniture and boxed files | Transport and named assembly tasks | Inventory, access route, insurance and placement plan |
| Computers or server equipment | Equipment handling and a named IT handoff | Packing responsibility, shutdown and reconnection testing |
| Partitions or building-system alterations | Separate installation scope and responsible contractor | City review of applicable permits and credentials |
| Curb loading | A lawful staging position and fallback | APA arrangements and access that avoids traffic-lane or double parking |
| Discarded furnishings and electronics | Separate clearout and recycling tasks | Collection eligibility, authorized hauling and electronics recycling |
Your hiring checklist
- Send bidders the same inventory, floor plan and access photographs.
- Get written inclusions, exclusions, extra-charge terms and damage-claim procedures.
- Confirm dock and elevator arrangements with both building managers.
- Resolve the exact truck location and fallback access with the mover and APA.
- Have the City identify occupancy and alteration requirements.
- Assign an IT lead, shutdown window and reopening acceptance test.
- Arrange employee parking and separate furniture, electronics and packing-waste disposal.
- Check furniture placement and equipment against the inventory before signing completion.
Frequently Asked Questions
Can the mover double-park while unloading?
Allentown prohibits parking in the traffic lane or beside a vehicle parked at the curb. Resolve lawful access with the mover and APA before arrival, including for a short unload. [5]
Does an office move require occupancy paperwork?
Allentown requires a certificate of occupancy before commercial use or occupancy and addresses changes of use or occupancy in its fee schedule. Give the Bureau your destination address and intended use, and ask which application applies. [3]
Does setup include reconnecting computers?
Include reconnection in the written scope and assign it to a named provider. Confirm who handles backups, shutdown, packing, reconnection and testing. Have your IT lead approve the handoff before you accept completion.
Can we put old monitors out with ordinary trash?
Allentown prohibits covered devices and their components in municipal solid waste. Arrange electronics recycling and have your IT lead remove business data before releasing the equipment. [4]
Sources and scope
This guide combines the sources below with practical planning guidance. Figures apply to the stated geography and period; request a written quote for your property.